New Hazlett Theater. © Texture Contemporary Ballet

Grant Applications and Management

RAD funds many programs, events and places enjoyed by the people of Allegheny County. District grants support and enhance regional assets in the areas of libraries, parks, cultural, sports and civic facilities and programs.

RAD has an annual budget process that begins with the application process, and ends with a budget adoption in December for the following year. Each proposed allocation requires the support of six members. All meetings and votes of the Board are conducted under the provisions of the Sunshine Act which requires public meetings and opportunities for public comment.  All applications are public record.

2018 Guidelines and Instructions for Annual Operating and Capital support will be published in June 2017. You may review the current funding guidelines here. Please review the Eligibility and Restrictions provisions as outlined in pages four and five. The guidelines and instructions are subject to change by board action.

Funding for Connections, Accessibility/Inclusion grants is ongoing. Information on both applications can be found below under "Applications."

District Goals

The annual grants program has the following goals:

1. To sustain and enhance the growth and quality of a diverse group of well-managed and financially sound District-based regional assets, programming in areas funded by the District.

2. To extend the benefits of asset programming to the widest possible audience.

3. To encourage the involvement of young people as both audience and participants in asset activities.

Funding Categories

Operating Grants: support for ongoing activities of the organization.  Support is typically unrestricted.

Capital Grants: repair of existing facilities; new equipment or repairs to equipment.

Special Project Grants: Connection Grants, Accessibility/Inclusion Grants - support for projects that are designed to assist in asset connections including mergers, or agreements to share a significant portion of administrative costs or facilities; and support for projects that have a long-term benefit toward enhancing opportunities for those with physical and cognitive challenges to enjoy asset programming.

Eligibility for Annual Operating, Capital and Special Project Grants

In order to be eligible for RAD funding, an applicant:

- must be a governmental entity or non-profit, tax-exempt corporation, with an IRS 501(c) 3 certificate on file with the District on the date of application.

- must have a minimum of the most recent two fiscal years entered in the DataArts project.

must have a board-adopted budget and regularly evidenced financial reporting to its board.

must have an independent audit if requesting a total of $25,000 or more in RAD support.

- must be the owner/beneficial owner and operator of the program or facility for which funds are sought.  No "pass through" or fiscal agent arrangements are permitted.

- must provide programming or services funded by the District in Allegheny County.

See additional important eligibility criteria on pages four and five of the Guidelines.  

Act 77 prohibits the District from funding:

- any health care facility;

- institutions of elementary, secondary or higher education;

- any park less than 200 acres except for linear parks located in more than one municipality;

- any asset which fails to serve a significant number of residents outside of the municipality in which the asset is located;

- any library which is not part of a library system serving multiple municipalities.

In addition, RAD does not provide funding for:

- social/human service agencies and programs;

- parades, single or short term events or festivals;

- local recreation programs, such as teams and leagues;

- economic and housing develoopment agencies and programs;

- governmental-type services other than qualifying parks (examples include public safety and public works programs);

- historical monuments unless part of an otherwise eligible regional asset.

Eligibility criteria are reviewed each year by the RAD Board, and are subject to change.

All applicants must submit a Board-approved Diversity Plan (click here for sample plan)and comply with the District's Accessibility and Inclusion Policy requirements. 

Applications for Funding

2017 Operating and Capital Grant Applications  

Applications for year 2018 funding for annual grants are expected to be available in June of 2017. (Special Project grants are ongiong - see next section.) If you are interested in learning more about our guidelines, please review this year's  Guidelines and Instructions. These are for your information only as they are subject to change each year. The Guidelines include detailed eligibility requirements.

If you are considering applying for funding for 2018, please be aware that applicants must have current data (as of the time applications are submitted) entered into the DataArts system.  You are able to submit updated information free of charge to the DataArts system year round. The Guidelines contain complete information on the DataArts system and how to get help with that process.

If you have never applied for RAD funds, you are required to meet with RAD staff prior to receiving credentials for the application system. Please call RAD (412-227-1900) and ask to speak with a program officer to discuss eligibility and other requirements.

Special Project Grants:
Connection Grants, Accessibility/Inclusion Grants

RAD Special Project Grants incorporate both Connections Grants and Accessibility/Inclusion Grants, with $625,000 available for 2017.  Applications may be submitted at any time with review deadlines of March 15, June 15, and October 15.  Download the application for Special Project Grants  (in Word) which details eligibility and criteria. View the list of Special Project grants to date (in pdf).

Connections Grants are one time project grants designed to assist in the implementation of asset connections, including mergers, agreements to share a significant portion of administrative costs or facilities, and collaborations that result in revenue enhancement or cost control. 

Accessibility/Inclusion Grants: As part of its Regional Assets are for Everyone Initiative, the District is accepting special project grant applications for projects that will have a long term benefit toward enhancing opportunities for those with physical and cognitive challenges to enjoy the benefits of asset programming.  These project grants are meant as one time investments in facilities, equipment or program development.  See the application for types of projects that will be considered.

Manage Your Grant

Capital Grant Contract Schedule A

This form is used only after a capital grant is awarded. It is not part of the application. You will be directed to fill out a Schedule A as part of the contract process. A copy of the form is available for download here in (pdf) or here in Word

Close Out Reports

Grant close out reports are now assigned and filed on line through the RAD application/close out system. You will be notified when a close out report is due and provided instructions on how to file the report on line. Use this link to the RAD application/close out system.

Capital Grant Payment Request Form

Use the Capital Grant Payment Request form to request payment for your capital grants. This is for current assets only.